Refinancing Commercial Loans: Full Process Guide 2025

Refinancing commercial loans can be a strategic financial move for business owners seeking to improve cash flow, lower interest rates, or restructure debt. As market conditions change and business needs evolve, refinancing becomes not just an option but a competitive advantage.

In this comprehensive guide, we’ll break down what commercial loan refinancing entails, why and when it makes sense, how to qualify, and the exact steps to secure better terms. Whether you’re a real estate investor, a small business owner, or a CFO managing large-scale commercial property debt, understanding refinancing can unlock thousands in savings.

What Is Commercial Loan Refinancing?

Refinancing a commercial loan means replacing your existing business mortgage or financing agreement with a new loan, often with different terms, interest rates, or maturity periods.

This can apply to loans used for:

• Commercial real estate properties (office buildings, retail centers, warehouses)
• Business equipment or machinery
• Construction or development projects
• Owner-occupied real estate

The primary objective is to reduce your financial burden or align the loan terms with current business goals.

Why Refinance a Commercial Loan?

Here are the most common reasons business owners pursue refinancing:

1. Lower Interest Rates

Interest rates fluctuate over time. If you took out a loan during a high-rate environment, refinancing now could secure a lower fixed or variable rate and reduce total borrowing costs.

2. Improve Monthly Cash Flow

A longer loan term spreads out payments over a greater period, decreasing your monthly obligations. This frees up working capital for operations or investment.

3. Access Equity (Cash-Out Refinance)

If the property has appreciated in value or you’ve paid down a significant portion of the principal, you may qualify for a cash-out refinance using equity to fund business expansion or new purchases.

4. Consolidate Debt

Businesses with multiple loans can refinance into one consolidated loan, simplifying repayment and potentially lowering the combined interest rate.

5. Adjust Loan Terms

Some borrowers may want to switch from a variable to a fixed rate, change the amortization schedule, or restructure balloon payments into more manageable installments.

When Does Refinancing Make Sense?

Refinancing a commercial loan can offer financial relief or strategic benefits, but timing is key. Consider refinancing in the following situations:

1. Your Credit Profile Has Improved

If your personal or business credit score has significantly increased since the original loan, you may now qualify for lower interest rates or better loan terms.

2. Market Interest Rates Have Dropped

When market rates fall below your current loan’s rate, refinancing can reduce monthly payments and save money over the life of the loan.

3. Your Property Has Increased in Value

A higher property value can improve your loan-to-value ratio, allowing you to access better terms or pull out equity for reinvestment.

4. You’re Facing Payment Stress or a Balloon Payment

If your current loan has high monthly payments or an upcoming balloon payment, refinancing can extend the term and ease your cash flow burden.

5. You Need Additional Funds for Expansion
Refinancing can free up equity in the property to fund renovations, acquisitions, or business growth without taking out a separate loan.

Eligibility Criteria for Refinancing Commercial Loans

Before approving a commercial loan refinance, lenders evaluate multiple aspects of both the borrower and the property. Meeting these criteria improves your chances of securing favorable terms.

1. Creditworthiness

Most lenders look for a minimum personal or business credit score between 660 and 680. Applicants with higher credit scores are more likely to qualify for better interest rates and more flexible loan terms.

2. Loan-to-Value Ratio (LTV)

The LTV ratio compares the loan amount to the appraised value of the property.

• Most commercial lenders allow refinancing up to 65 to 80 percent LTV.
• A lower LTV means more equity in the property, which reduces the lender’s risk and strengthens your application.

3. Debt-Service Coverage Ratio (DSCR)

The DSCR measures a property’s ability to cover its debt payments.

• A DSCR of 1.25 or higher is typically required.
• This means your property must generate at least 25 percent more income than the total of your new loan payments.

4. Property Type and Condition

Lenders prefer stable, income-generating commercial properties.

• Common examples include multifamily housing, office buildings, and retail centers.
• The property should be in good physical condition and fully or mostly occupied, unless the refinance is part of a renovation or repositioning strategy.

Documents Required for Refinancing

Expect to provide:

• Tax returns (2 to 3 years)
• Profit & loss statements and balance sheets
• Property income and expense reports
• Current rent roll (if applicable)
• Appraisal and title report
• Existing loan documents

Types of Commercial Refinance Loans

Depending on your business goals, credit profile, and property type, several refinancing options are available. Here’s an overview of the most common choices:

1. Traditional Bank Loans

Offered by commercial banks and credit unions, these loans typically come with competitive interest rates and longer terms. However, they require full financial documentation, good to excellent credit, and proven business cash flow. Approval can take several weeks due to thorough underwriting.

2. SBA 504 and SBA 7(a) Refinance Loans

These government-backed programs through the U.S. Small Business Administration are ideal for refinancing owner-occupied commercial properties.

• SBA 504: Best for long-term fixed assets like real estate and equipment. Offers long repayment terms and low down payments.
• SBA 7(a): More flexible and can be used for working capital and refinancing existing debt.

These programs often come with favorable terms, including lower interest rates and reduced equity requirements.

3. CMBS Loan Refinance

Commercial Mortgage-Backed Securities (CMBS) loans are packaged and sold to investors. Refinancing these loans is possible through conduit lenders. However, they often include restrictions such as defeasance or yield maintenance penalties, which make early repayment expensive. CMBS loans are best for high-value properties generating stable rental income.

4. Bridge Loans

Bridge loans provide short-term funding, often with interest-only payments, and are designed to cover immediate capital needs while you prepare for permanent financing. These loans are useful if you’re waiting for property stabilization, sale proceeds, or longer-term refinance approval.

5. Hard Money Loans

Hard money loans are asset-based and provided by private lenders. They are typically used as a last resort when conventional financing is unavailable. While they offer fast funding, they come with higher interest rates, shorter terms, and stricter repayment conditions. These are most suitable for high-risk situations or urgent refinance needs.

Step-by-Step Process: How to Refinance a Commercial Loan

Refinancing a commercial loan can help you reduce interest costs, improve cash flow, or access equity from your property. Here’s a detailed step-by-step guide to walk you through the process:

Step 1: Review Your Existing Loan Terms

Start by carefully examining your current loan agreement. Note your interest rate, loan term, repayment schedule, outstanding balance, and any prepayment penalties. Understanding these details will help you evaluate whether refinancing makes financial sense.

Step 2: Define Your Refinancing Goals

Be clear about what you hope to achieve. Are you aiming to secure a lower interest rate, reduce monthly payments, extend the loan term, or extract equity for reinvestment? Defining your goals will help you choose the right type of refinance product.

Step 3: Prepare Financial Documentation

Gather all relevant financial documents for both your business and the commercial property. This typically includes tax returns, profit and loss statements, balance sheets, rent rolls (if applicable), and business bank statements. Being prepared will speed up the underwriting and approval process.

Step 4: Get a Property Appraisal

Most lenders will require an updated commercial property appraisal to determine its current market value. This valuation will affect your loan-to-value (LTV) ratio, which plays a key role in your refinancing terms and eligibility.

Step 5: Research and Compare Lenders

Explore various financing sources including traditional banks, credit unions, Small Business Administration (SBA) lenders, and alternative or private lenders. Compare interest rates, loan terms, fees, and qualification criteria to find the best fit for your business.

Step 6: Submit Your Application and Await Approval

Complete the application process with the lender you choose. The approval timeline varies depending on the lender. Private lenders may provide decisions within days, while banks and SBA lenders can take several weeks due to more thorough underwriting.

Step 7: Close the New Loan

Once approved, review the loan agreement carefully. At closing, you’ll sign the new loan documents, pay off the balance of the original loan, and officially transition to the new loan terms. Be sure to budget for any closing costs, such as appraisal fees, legal fees, and administrative charges.

Real-World Example

A small business owner refinanced a $1.5 million commercial mortgage on a 10,000 sq ft office building. Originally locked into a 9% fixed rate, they refinanced to a 6.25% rate over 20 years.

Results:

• Monthly payments dropped by $1,100
• DSCR improved to 1.35
• $100,000 cash-out used for renovation

Conclusion:

Refinancing commercial loans can unlock major financial benefits such as lower interest rates, stronger cash flow, and greater operational flexibility. But success depends on timing, preparation, and choosing the right lender.

If you’re unsure whether refinancing is the right move for your business, consult a financial advisor or a commercial loan specialist. You may be sitting on untapped equity or overpaying in interest. Now is the time to evaluate your options.

FAQs

What’s the average interest rate for refinancing a commercial loan?

Rates vary by lender and credit profile but typically range from 5% to 8% for qualified borrowers.

Can I refinance a commercial loan with bad credit?

It’s possible, especially with private or hard money lenders, but expect higher rates and lower LTV.

What fees are involved in refinancing?

Expect to pay origination fees (1% to 3%), appraisal costs, legal fees, and title insurance.

How long does the refinancing process take?

Anywhere from 2 weeks to 90 days, depending on the lender and loan complexity.

Is it worth refinancing a balloon loan?

Yes. Refinancing helps avoid a large lump sum payment at maturity and offers more predictable monthly payments.